Conference & Events

 

Click here for a complete audio visual conference package

Titan Film and Events provide conference support for all event situations – including staging, audio visual hire and video production.

Our complete range of integrated services for conferences and events AV hire and staging – with everything from design and concept, set, staging and installation, complete audio and video equipment hire, technical staff, graphics, support literature and brochures. Our highly experienced team have extensive knowledge and skills in lighting, sound, stage management and video production management.

How we can help

Whatever your requirement; conference/event, exhibition, client presentation, product launch or awards – indoor or out, we would be happy to supply you with a detailed proposal.

We can even film your event and create training, inspiration or promotional opportunities by way of a bespoke DVD or website footage.

Why not take advantage of our new conference packages to save time and expense.
According to your budget, a range of customised packages are available which incorporate your company branding.

Get A Quote

 

Considerations

Set & Staging for your Conference or Event
You may already have had some experience in organising events or this may be your first.  Either way it is important to consider a few basic things in order that your event is as successful as possible.The design and the dimensions of the set, screen and stage is the starting point.  These are governed by:

  1. Nature/style of the event
  2. Room dimensions
  3. Audience size
  4. Activity required on stage i.e. video, presentations, live entertainment etc.

As a general rule, screen sizes are dictated by the size and seating arrangement of the audience.  Ideally, the screen to audience ratio for cabaret seating with standard 4:3/16:9 ratio are:-

1-60 people: 6’ x 4.5’ screen 61-120 people: 8’ x 6’ screen 121-250 people: 10’ x7.5’ screen
250-450 people: 12’ x 9’ screen 451-650 people: 14’ x 10’ screen 650 + people: 20’ x 15’ screen
Projection
Front or Rear projection hire
An image can be projected on to a screen from the front of the screen or from behind.   The factors determining front or rear projection are usually down to room capacities, room layout and audience sizes.In most cases rear projection is favoured, keeping all the technical equipment behind the screen and allowing presenters in front of the screen without affecting the beam and image.We also need to consider the “throw”. This is the distance required between the lens of the projector and the screen.  Again, room capacity and size will determine this factor but as a rule, the “throw” is calculated at 1.5 times screen width.Example: An 8ft wide screen would require a 12 ft throw – 8ft x 1.5 =12ft. Our experienced team will be able to advise you on what AV and projection equipment will be best suited to hire for the event.
Camera
Cameras can be used to enhance and bring your event to life even more.From a single fixed position camera relaying your speaker/presenter back to screen, to multi-camera options for streaming, DVD production or training purposes.Our portable production unit allows vision mixing between cameras, recording and full playback facility.
Audio
A P.A. system consists of three fundamental elements.Firstly, the loudspeakers to deliver the sound to your audience.  These need to be strategically ‘placed’ dependant on room and audience size to provide maximum sound displacement and to ensure clear sound throughout.Next, the mixing desk.  This takes all microphone,  C.D.player, laptop and any other audio inputs. Here, the sound engineer has complete control over who hears what and when.  A specialist job, especially when your event has multiple audio input requirements.Finally, the amplifier.  This simply takes all of the mixed sound from the mixing desk and amplifies the sound level to supply the loudspeakers.
Lighting
Nearly all events require some element of lighting, even if it’s just generic.Whether it is lighting a single lectern or using multiple lights to ‘wash’ a set with colour, lighting can really create many conference ‘moods’.Lighting can easily transform your event. From using spotlights, moving lights to full intelligent lighting systems that can provide complete control giving numerous light and mood settings for each presenter or agenda item of your event.You may even want to consider using Gobo light projectors to project a company ‘strapline’ or ‘logo’ to the stage, set or even moving around the room.
Live Video Streaming
Streaming means relaying live or pre-recorded video to a specific URL.  This is intended for target audiences to view from their desktop, home or on the move.  Any part or all of your conference/event can be streamed live using our portable production stream unit.Streaming will add a new dimension to your event or conference, allowing world wide viewing (if required).It also provides user interaction and supports features such as real time polling with instant results display live to screen.
CREW
To ensure your event is a total success, the most important element is a highly skilled crew.  From rigging to operation, their expertise is paramount.The number of crew required varies dependant on the size and scale of the event or conference.  For instance, a small scale conference or event which is technically simple would normally be staffed by ‘all round’ technicians.  These people have a good broad knowledge base and skills within A/V and are trained to manage and deliver such events.Larger or more technically demanding events will require specific technicians to perform such things as projection, lighting, sound and vision mixing and as such would require additional crew.  This would ensure complete event co-ordination.
PROJECT MANAGER
The Project Manager’s role is to oversee all aspects of the AV supply and hire for the event, including equipment specification, set design, logistics, planning, budgets and many other aspects.  He or she will also be the point of reference for the event organiser and crew working on the event.
SHOW CALLER
A show caller would be added to the crew for larger scale and more complex events.The show caller is employed to guide the crew through rehearsals and the actual show.The caller uses a detailed running order that will list every piece of content or ‘cue’ during the show. During events like these a headset communications system is used by all crew members to enable them to speak to each other while the event is running.
PRODUCER
The Producer’s role is an important creative one. They will be employed (generally on larger events) to decide on the content of the event, set design, video production, slide production, and all other creative elements of the event.
Video Production
Add another visual dimension to your event or conference.  Use video to use case studies about personnel, products or company strategy; video graphics as introductory ‘stings’ for speakers or presenters, even relay live back to the screen to increase your audience experience.

We film many events then edit for posting on company websites or augmenting training or marketing programmes.

Our fully equipped portable video production unit will handle single and multi-camera options, allowing you complete flexibility for your event, whatever the size.

See video production for full video options.

With the added ability to link into our streaming unit, any aspect of your event can be broadcast to the web.  Colleagues, clients or stakeholders can participate anywhere geographically, making your event truly interactive.

Click here for a complete audio visual conference package